1. Overview

The following privacy notices provides you with an overview of the nature and extent of personal data processing carried out by DOUGLAS Service GmbH.

Personal data is information that is or can be attributed directly or indirectly to your person.

Every time you visit this website/application, different kinds of information are exchanged between your end device and our server. This can also include personal data. The information collected in this way is used, for example, to make the contents of the website available to you and to prevent unauthorised access.

2. Name and contact details of the controller and of the company data protection officer.

This privacy notic applies to data processing performed by

DOUGLAS Service GmbH
(“Data Controller” or “we”, “us” etc.)
Luise-Rainer-Straße 7-11
40235 Düsseldorf
Email: prima(at)douglas.de
Telefon: +49 800 6906905
and for the website: https://supplierportal.douglas.group

The data protection officer of DOUGLAS Service GmbH can be contacted under the above address, c/o Data Protection Department, or by sending an email to datenschutz(at)douglas.de.

3. Purposes of data processing, legal basis, legitimate interests pursued by us or a third party, categories of recipients

3.1 Visiting our website

Whenever you visit our website/application, the browser used on your end device automatically sends information to our website server. The information is then temporarily stored in a log file. The following information is collected without further action on your part and is stored for seven days before being automatically deleted:

• The IP address of the calling internet-enabled device
• The date and time of access
• The name and URL of the file opened
• The website/application that directed the user to our website (referrer URL)
• The browser you use, possibly the operating system of your internet-enabled computer, and the name of the access provider

The legal basis for processing the IP address is Article 6(1)(f) GDPR. Our legitimate interest is based on the purposes listed below:

• To ensure trouble-free connection
• To ensure that our website/application is easy to use
• To analyse system security and stability
• For other administrative purposes

3.2 Contacting Parfümerie DOUGLAS Service GmbH

You can contact us in different ways, in particular by email. The data processing carried out in connection with your message can serve different purposes, depending on the content of your message. We generally store and process the data provided so that we can handle your inquiry.

The legal basis for processing your data within the context of you contacting us is Article 6(1)(f) GDPR, based on our legitimate interest to communicate with (potential) business partners and other third parties.

Personal data stored in connection with your inquiry will be deleted as soon as they are no longer required, provided they are not (any longer) subject to statutory retention requirements. The necessity of ongoing storage is checked at least once a year. We are usually obliged to store copies of our business correspondence for six years, beginning at the end of the respective year. The legal basis for this storage is Article 6(1)(c) GDPR (compliance with a legal obligation).

3.3 User account

For the use of the service of this website we have created a user profile for you. For this purpose, we mainly process the following information:

• First name
• Surname
• Business email address
• History data

The legal basis for this data processing is Art. 6(1)(f) GDPR, because it serves the effective provision of the user area and the management of your user profile within the framework of the user relationship.

3.4 Use of cookies

We use so-called cookies on our website. Cookies are small text files with configuration information that are sent from our web servers to your browser when you visit our website and are stored on your computer for later retrieval.
Cookies allow our website to retrieve or store information from your browser. This may be information about you, your preferences or your device. In most cases, they are used to ensure that the website functions as expected. Usually, this information does not identify you directly. However, they can provide you with a more personalized web experience.

Session cookies (transient cookies)
We use so-called session cookies (also called temporary or transient cookies) on our website. These session cookies are stored exclusively for the duration of your use of our website. The session cookies we use are only used to identify you as long as you are logged in to our website. After the end of each session, the session cookies are deleted. Any use of the session cookies beyond this does not take place.
These cookies are absolutely necessary for the function of our website and cannot be deactivated in our systems. Generally, these cookies are only set in response to actions you take that correspond to a service request, such as setting your privacy preferences, logging in, or filling out forms. You can set your browser to block these cookies or to notify you of these cookies. However, some areas of the website may not function if you do so.

The use of these session cookies is based on Art. 6(1)(f) GDPR. Without the use of these cookies, the website offer as well as calling up and using the website by you are technically not possible.

3.5 Categories of recipients

We can commission external service providers (e.g. data centres, consultants) to perform the data processing for certain tasks. When we cooperates with such service providers, they are bound by contractual agreements to observe data protection to the same extent as we are.

4. Your rights

4.1 Overview

Under the provisions of the GDPR you have various rights that you can assert against us. They include, for example, the right to appeal against specific data processing, in particular data processing for advertising purposes. Along with the right to revoke the declaration of consent you made to us, you are entitled to the following further rights if the relevant legal prerequisites are fulfilled:

• Right of access about your personal data that is stored by us pursuant to Art. 15 GDPR
• Right to rectification of incorrect data or to completion of incomplete personal data pursuant to Art. 16 GDPR
• Right to erasure of your data stored by us pursuant to Art. 17 GDPR
• Right to restriction of processing of your data pursuant to Art. 18 GDPR
• Right to data portability pursuant to Art. 20 GDPR,
• Right to lodge a complaint with a supervisory authority. For this purpose, you can usually contact the supervisory authority in charge for your customary place of residence or workplace, or for our headquarters.

4.2 Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(f) GDPR, including profiling based on this provision. We will then no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defence of legal claims.

Where your personal data are processed for direct marketing purposes, you have the right to object at any time to such processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. When you object to processing for direct marketing purposes, your personal data will no longer be processed for such purposes.

5. Updating the privacy notices

We adapt this privacy notices to changed functionalities or changed legal situations. Therefore, we recommend that you take note of the privacy notices at regular intervals.

Updated: 2021-10-04